Club Delivery Guide
Club Teamwear Delivery Handover Checklist
A club kit order is not finished when cartons reach the building. The last handover determines whether each player receives the right size, name, number, and item before the first match or event. A simple receipt and allocation process catches shortages while the shipment evidence is still available.
Updated June 28, 2026
1. Keep the order file beside the cartons
Prepare the approved player list, size mix, item quantities, carton packing list, and supplier contact before delivery. Assign one person to receive the shipment and another to check exceptions. Do not rely on the driver to wait while every player bag is opened.
2. Count and record the outer shipment
Before distributing anything, compare carton count and carton labels with the packing list. Photograph visible damage and missing labels, and record the date, tracking reference, and any discrepancy using the carrier's stated process. Keep packaging until the contents are reconciled.
3. Reconcile by player and item
Sort jerseys, shorts, socks, training items, and extras into a table with player name or ID, size, printed name and number, and quantity. Check a sample of prints and measurements against the approved list, then inspect every exception. A player-level table is more useful than a single total count.
4. Separate issues from normal distribution
Put missing, damaged, misprinted, or wrong-size pieces in an exception area. Photograph the label and the item, record the affected player and quantity, and compare with the final approved proof. Avoid promising a replacement date until the supplier confirms the cause and remedy.
5. Get a handover sign-off
Give coaches or team managers a checked allocation list and mark when each bag is handed out. Keep an unclaimed-item list for absent players. Send the supplier one consolidated issue report with photos and order references, then retain the resolution next to the original order file for future reorders.
FAQ
Should clubs open every bag at delivery?
First record the outer shipment, then reconcile items against the player list in a controlled space before distributing them.
How should a club report missing kits?
Send one issue list with order reference, affected player or SKU, quantity, and photos, then agree the remedy in writing with the supplier.